Discover the top 10 Paperform alternatives for your business

Best Paperform alternatives for 2025

1. Heyflow

Heyflow is a no-code platform designed to help businesses capture leads and create engaging user journeys. With its drag-and-drop builder, you can design interactive forms, lead funnels, and landing pages – all without writing a single line of code. 

Key features

• Drag & drop builder: You can tweak every detail with over 600 style options to match your brand perfectly

• 20+ building blocks: Add everything from text and images to buttons and more to make your forms stand out

• File upload block: Need files from users? You can collect them securely with up to 2GB storage per form.

• Analytics and reporting: See how your forms are performing with built-in reports and optimize with A/B testing

• Customization options: Match your designs to your brand, down to the smallest detail

• Multiple deployment options: Embed on your site, pop it up, or share it as a standalone page – it’s up to you

Price

• Basic: $72 per month 

• Pro: $144 per month 

• Business: $459 per month

• Custom enterprise plans

2. Formsite

Similar to Heyflow, Formsite is a no-code tool that helps you build forms and surveys with ease. It’s a reliable choice for businesses handling registrations, payments, or workflows, and users often highlight how simple it is to create and manage forms.

However, some users say the customization options feel a bit limited, and the interface could use a refresh to match more modern platforms. The platform’s pricing tiers can feel restrictive for those looking to scale or access advanced features. 

Key features

• Over 50 form elements: Includes text fields, dropdowns, checkboxes, and more to design versatile forms

• Workflow automation: You can link multiple forms to create approval processes and pass data between them

• Third-party integrations: Connect with tools like Salesforce, Mailchimp, and Google Drive

• Built-in analytics: Track performance and gather insights to improve form engagement

Price

• Personal: $24.95 per month 

• Professional: $39.95 per month 

• Business: $69.95 per month

3. Typeform

Typeform transforms traditional forms and surveys into engaging, conversational experiences. With features like Logic Jumps, you can set up branching logic to make engaging forms that guide users through personalized question paths based on their answers. While you can use a left-hand panel for setup, the drag-and-drop interface gives you full control over how questions connect, though it may take a bit of screen navigation to organize complex journeys.

Typeform also simplifies survey building with tools like Google Forms import, dynamic contact fields, and options to embed videos or Calendly booking forms directly into your surveys. Plus, its accessibility checker ensures your surveys are inclusive, checking colors, alt text, and content clarity.

Key features

• Customizable branding: Allows you to incorporate your brand's colors, fonts, and logos, ensuring consistency and enhancing brand recognition

• Analytics: Provides detailed insights into response data, completion rates, and real-time reporting, helping you understand and act on collected information

• Mobile optimization: Ensures that forms are responsive and function across all devices, including desktops, tablets, and smartphones

• Extensive template library: Offers a wide range of templates catering to various needs, from order forms to feedback surveys and registration sheets

• Chatbot integration: Includes a no-code chatbot builder, enabling the creation of conversational experiences that can be embedded into websites or apps

Price: 

• Basic: $29 per month 

• Plus: $59 per month 

• Business: $99 per month 

• Custom enterprise plan

4. Formstack

Formstack (now the parent company of Formsite) is a no-code platform that lets you build forms, automate workflows, and even manage documents – all in one place. What sets it apart? You can link forms directly to documents and collect e-signatures, making it a solid choice if you’re handling contracts, approvals, or registrations.

With features like conditional logic, you can create personalized form experiences, and integrations with tools like Salesforce and Google Drive mean your data stays connected. However, if you're aiming for highly customized designs and custom fonts, you might find Formstack's styling options somewhat limited. Additionally, there's no free plan available, so exploring its full capabilities requires a paid subscription.

Key features

• Approval workflows: Automate multi-step approval processes with ease

• Prefill forms: Save time by pre-populating forms with existing data, reducing repetitive tasks for users

• Offline forms: Collect responses even without an internet connection, perfect for events or remote environments

• Templates: Access a library of ready-made templates to speed up form creation for various use cases

• Payment collection: Accept payments directly through your forms with integrations like Stripe and PayPal

Price

• Forms: $99 per month

• Suite: $299 per month

• Custom enterprise plan

5. Google Forms

Google Forms is a free, user-friendly tool that allows you to create surveys, quizzes, and questionnaires. Its intuitive interface offers various question formats, including multiple-choice, dropdowns, and linear scales. Responses are collected in real time and can be analyzed directly within Forms or exported to Google Sheets. 

However, it lacks advanced features like sophisticated conditional logic, payment processing, and robust third-party integrations. Customization options are restricted, leading to generic-looking forms that may not align with your brand. Reporting and analytics are rudimentary, which can make it hard to generate visualized data or perform in-depth analysis for more complex questionnaires. 

Privacy is another consideration – storing customer data on Google’s servers may raise concerns, especially for businesses operating under strict data protection laws like GDPR. 

Key features

• Collaboration: You can share forms with your team to edit and review in real time

• Response validation: Add validation rules to ensure users provide accurate inputs, such as email addresses or numeric values

• Skip logic: Use basic skip logic to direct respondents to different questions based on their answers

• Email notifications: Receive instant alerts for new form submissions

• Mobile-friendly design: Ensure forms are easy to complete on any device, including smartphones and tablets

• Pre-built templates: Use templates for quick setup, including options for event RSVPs, customer feedback, and more

• Embedded forms: Easily embed your form into websites or share them via links for seamless distribution

Price

Google Forms is a free tool available to anyone with a Google account. However, you will need to upgrade to Google Workspace plans if you want access to advanced features: 

• Business Starter: $6 per user per month

• Business Standard: $12 per user per month

• Business Plus: $18 per user per month

• Enterprise Standard: $27.60 per user per month (or $276 annually)

• Enterprise Plus: $36 per user per month (or $300 annually)

6. Cognito Forms

Cognito Forms lets you create advanced forms with features like conditional logic, payment collection, and automated workflows. You can integrate with payment processors like Square, Stripe, and PayPal, making it easy to collect payments directly through your forms. It’s also great for tasks like file uploads and advanced calculations, giving you flexibility for detailed data entry.

But the interface can feel overwhelming, especially if you’re just starting out. You can’t copy and paste multiple form fields either, which means adding them one at a time – frustrating if your form is long. There’s also no search feature to help you find specific data in your forms, and the templates? They’re mostly built for customer-facing businesses, so if you need something more tailored, you might have to consider an alternative. 

Key features

• Multi-page forms: Break forms into multiple pages for better user experience and organization

• Reusable form fields: Save time by reusing commonly used fields across different forms

• Export data: Download form data in multiple formats like Excel, CSV, or PDF for easy sharing and analysis

• Access controls: Restrict access to forms and submissions with permissions to keep sensitive data secure

• Save and resume: Allow users to save partially completed forms and return later to finish them

Price

• Individual: Free forever plan

• Pro: $15 per month for 2 users

• Team: $35 per month for 5 users 

• Enterprise: $99 per month for 20 users

7. 123FormBuilder

123FormBuilder is an easy-to-use tool that helps you create forms, surveys, and quizzes without touching any code. With its drag-and-drop builder and a library of templates, you can design forms that match your needs. Plus, it integrates with apps like Google Drive and Mailchimp. 

However, phone support is reserved for Enterprise customers, so if you’re on a lower plan, you’re stuck with email or chat. Deleting multiple fields? Nope – you’ll have to remove them one by one. You can’t export forms to PDF or Word formats either, which might be frustrating if you need offline copies of unlimited forms. And if you want a custom form domain, you’ll need to upgrade to the highest paid plan.

Key features

• Custom notifications: Set up email or SMS alerts for form submissions, keeping you informed in real-time

• Payment collection: Accept payments through integrations with PayPal, Stripe, and other gateways

• Analytics dashboard: Track form performance and view submission data through a built-in analytics tool

• Embed options: Place your forms on websites, or blogs, or share them via direct links

• File uploads: Users can upload documents, images, or other files directly into your forms

• HIPAA compliance: Available on the highest-tier plans for industries requiring secure and compliant data collection

Price

• Basic: Free forever plan 

• Gold: $37 per month

• Platinum: $49 per month 

• Diamond: $99 per month 

• Enterprise: $225 per month

8. Zoho Forms

Zoho Forms is a simple way to create online forms and collect data, especially if you’re already using other Zoho apps like Zoho CRM or Zoho Campaigns. With its drag-and-drop builder, you can set up forms quickly and keep everything connected across the Zoho ecosystem. 

But creating complex forms on mobile devices isn’t easy, and there’s no option to save form templates – so you’re stuck starting from scratch every time. Zoho Forms also lacks conditional formatting, which means you can’t visually highlight responses based on certain criteria. And if you’re looking for advanced design options for contact forms, the tools here might feel a bit basic.

Key features

• Approval workflows: Automate multi-step approval processes directly within your forms

• Custom URLs: Create branded form URLs to enhance your professional appearance

• Email automation: Send personalized email responses to form submissions automatically

• Field validation: Ensure users provide accurate responses with input restrictions like email or number validation

• Offline mode: Collect responses without an internet connection, syncing data when you’re back online

• Pre-filled forms: Send forms with pre-filled data for repeat customers to save time and improve accuracy

Price

• Basic: $10 per month billed annually 

• Standard: $25 per month billed annually 

• Professional: $50 per month billed annually

• Premium: $90 per month billed annually

9. Wufoo

Wufoo lets you create forms quickly and easily, thanks to its drag-and-drop builder. You can collect payments with integrations like PayPal and Stripe, and export your data. It works well for small projects or simple forms.

But if you want to customize the look of your forms, Wufoo might leave you wanting more – it’s pretty limited in design options. There’s no mobile app, so managing forms on the go isn’t an option. And if you’re dealing with a lot of forms (200+), organizing them can get messy fast. Spam prevention is also a weak spot, with limited CAPTCHA options. Plus, even on the top-tier plan, you’re capped at 10 users, which can be a dealbreaker for larger teams.

Key features

• Theme designer: Customize your forms with various themes and color palettes to align with your brand identity

• Field validation: Ensure data accuracy by setting validation rules for form fields, such as required fields or specific input formats

• REST API access: Integrate Wufoo with other applications and services using its REST API, enabling seamless data flow between platforms

• File uploads: Respondents can upload files directly through your forms, which facilitates the collection of documents, images, or other files

Price

• Starter: $14.08 per month 

• Professional: $29.08 per month 

• Advanced: $74.08 per month 

• Ultimate: $183.25 per month

10. SurveyMonkey

SurveyMonkey is a popular choice when you need to create surveys that gather meaningful insights and collect valuable data fast. With its easy-to-use interface and ready-made templates, you can set up professional surveys in no time. It even offers advanced analytics tools to dig deeper into your data and multilingual support to reach global audiences.

SurveyMonkey’s paid plans can get expensive, especially if you’re working with a tight budget. If your surveys get more responses than your basic plan allows, you’ll be charged $0.05 per extra response. And while it’s packed with features, some of the good stuff – like custom branding to remove the SurveyMonkey logo – is locked behind higher-tier plans. SurveyMonkey stores and owns the data collected, which might raise privacy concerns depending on how you plan to use it.

Key features

• AI-powered: SurveyMonkey Genius uses AI to help you create high-quality surveys quickly by analyzing millions of questions and providing expert guidance

• Question and page-skip logic: Enhance respondent experience and data quality by creating custom survey paths that skip irrelevant questions

• Offline mode: Collect responses without an internet connection using the SurveyMonkey Anywhere app, then upload them once you have internet access

• Sentiment analysis: Utilize natural language processing to categorize open-ended responses as positive, neutral, or negative, allowing for quick assessment of respondent sentiment

Price

• The Standard Monthly plan is $99 per month for individuals

• Individual plans range from $39 to $119 per month, billed annually

• Paid plans start at $25 per user per month for teams (minimum of three users)

How to choose the right Paperform alternative for your business

The right Paperform alternative depends on what matters most to you. Are you after something that builds simple surveys? A tool that integrates with your tech stack? Or do you need something interactive, like forms that drive leads or create seamless user journeys? 

Let’s figure it out together:

• Customization options: Do you need your forms to look like an extension of your brand? Tools like Heyflow and Typeform shine here, offering options to tweak colors, layouts, and fonts. But if simplicity is all you need, Google Forms keeps it basic and easy.

• What are you building? Think about your purpose. If it’s interactive forms or landing pages, Heyflow is built for just that. For traditional surveys or data collection, Typeform and SurveyMonkey offer excellent options.

• Budget considerations: Are you working with a tight budget? Free options like Google Forms or Cognito Forms are solid starting points. But if you’re ready to invest, check out platforms like Formstack or Heyflow, which offer premium features like lead funnels or automated workflows.

• Ease of use: Are you comfortable spending time learning a tool, or do you want something that works out of the box? Wufoo and 123FormBuilder are simple to pick up. Meanwhile, options like Formstack and Zoho Forms pack more features but might take extra setup time.

• Integration needs: Already using tools like Salesforce, Zoho CRM, or Mailchimp? Look for platforms that integrate seamlessly with your workflow. Zoho Forms is ideal for Zoho users, while tools like Heyflow are great for lead generation without a heavy reliance on integrations.

Paperform alternatives: which one takes the crown?

With so many Paperform alternatives, the right choice depends on what you need. If you're focused on creating engaging surveys, tools like Typeform and SurveyMonkey are excellent picks. 

But if you’re looking to build interactive forms, landing pages, or lead funnels, Heyflow is a clear standout. Its no-code platform lets you design custom, branded experiences, capture more leads, and keep users engaged – all without a single line of code. Whether you’re running Meta ads, Google ads, or using native advertising, Heyflow helps convert traffic into meaningful interactions. 

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